EntropySoft : Content Hub Appliance

Most organizations have an intricate combination of information technology to support operations, management, and decision-making. It is made of line-of-business applications and products like search engines, BPM solutions, social software and many others. These products and applications are producers and consumers of documents.

It is crucial to connect simply the producers and consumers of information to all document repositories.

Beside the connectivity concern, companies of all sizes have the same need to move documents, for example to archive documents in a centralized platform or to synchronize documents in two distant repositories.

IT departments are therefore faced with the following challenges:
- grant consumers and producers an easy access to all content repositories
- deliver cross-repository features like federated search to vertical applications
- manage common document transfers

EntropySoft’s answer to the above challenges is Content Hub Appliance. This Appliance enables two things: a single point of access to all content silos and the easy transfer of documents.

A single point of access

Content Hub Appliance is a single platform that provides out-of-the-box connectivity for 40 applications. In a few clicks, an administrator can connect the organization’s document repositories to the hub. Immediately, the repositories become available to all consumers or producers of information in the company. All connectors are deployed in one location. All consumers or producers are sharing the same set of connectors. Connectivity updates and upgrades also become easier to implement.

Since Content Hub Appliance is connected to all company repositories, it is also very useful to manage cross-repository features. For example, the server implements a simple programmatic search capacity, based on an SQL-like query language. With the same query language, producers and consumers can search in all company resources.

Content Hub Appliance exposes a rich set of programmable interfaces to connect the producers and consumers. Content Hub Appliance provides an access to all the connected repositories through the EntropySoft Web Services, CMIS (Web Services and REST implementations), Java, java remote and .Net. EntropySoft Content Hub Appliance is extremely useful when adopting a Service Oriented Architecture (SOA).

Moving documents

For the past five years, by working with large corporate clients, EntropySoft has developed two domains of expertise that it is ready to share.

The first expertise domain is to connect any document management system to any archiving platform; the second one is to synchronize two document repositories. Thanks to content transfer bridge templates that can be provided by EntropySoft, it is now a question of hours to be ready to synchronize two silos or connect applications to an archiving platform.
Archiving electronic documents can be implemented either in cloud repositories or in enterprise-class applications (Iron Mountain Digital Archiving, Symantec Enterprise Vault etc…).

Synchronizing two previously non-compatible repositories drastically changes collaboration work. All company departments work with their specific applications. There is little chance that you are using the same document management system as the person you are working with. Different teams use different applications. However, it is increasingly important to share information quickly.
The solution is to synchronize the relevant parts of the different repositories.

For example, a team in New York is managing its documents with EMC Documentum. Another team of the same company is using Microsoft SharePoint. It is crucial for both teams to work on the same documents. The ideal solution is to synchronize both repositories. There is no impact on users, everyone continues to work as usual and everyone has access to the right information at the right moment.

This synchronization process can also be done across the firewall to synchronize the repositories of two commercial partners, or to synchronize an ECM SaaS application with an internal repository.

EntropySoft enables easy access to information and changes the rules of collaboration.