Use cases

Every day, the number of content silos used in a company increases. Each department wants to have its own wikis or collaboration application, each new vertical solution comes with its own content repository (BPM, CRM system etc...).

Mergers, acquisitions, the introduction of new applications or the use of cloud repositories all contribute to the multiplication of content repositories.

Products and applications come in all shapes and sizes and cannot work with each others because of technological differences.

This content fragmentation brings four significant challenges for software companies, IT Departments and Business units. In the following use cases, EntropySoft sums up the main causes for concern that its customers are facing and presents the technological solutions that were implemented.

 


Easy access

Objectives

- Work easily with all documents regardless of their location

- Integrate easily with all Content Management Systems

- Increase potential customer base by supporting new content engines

 

Summary

The IT system of any company includes vertical applications or products that connect to different content-silos. Frequently, the applications are non-compatible. Therefore there is a strong risk of not being able to access and use all available information. Accessing the various information repositories can become very complicated.
All products and applications should be able to interact with all the content silos. Unfortunately, the content repositories use different APIs, security and metadata models. It can quickly turn connectivity concerns into an integration nightmare.

Securing and simplifying information access in a company is therefore vital.
Similarly, for all applications, to be able to access and use as many content silos as possible is becoming crucial.

Read more.

 

References

   

 

Technology
EntropySoft Connectors

 

Enterprise connectivity

Objectives

- Connect easily all business applications to the company's content resources

- Shield business applications from the heterogeneity and the evolution of content silos' technology

- Organize and share your connectors' portfolio

 

Summary

Most organizations deploy a search engine, a BPM solution, a collaboration framework and many other business applications. The applications create, store and use documents in various content silos.
The connectivity overview is complex, with a criss-crossing of information routes that brings to mind a spaghetti plate. This spaghetti plate includes connections between heterogeneous technologies. Specific developments rigidify the information system and limit the system's evolution capacity.

Managing connectivity issues is therefore becoming a top priority for IT departments. Progressively replacing the complicated criss-crossing routes by out-of-the-box connectivity shared in a content hub is a possible answer.
This is as easy as connecting your laptop to a network hub. Applications and content silos are thus plugged easily in the content hub. Connecting a business application to one or many content silos then becomes easier to do.

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References

 

 

Technology

EntropySoft Content Federation Server

EntropySoft Connectors

 

Daily content transfers

Objectives

- Facilitate document transfers across applications

- Deliver full traceability over the whole cross-applications lifecycle

- Increase compliance

 

Summary

Each document has a specific life-cycle. In most companies, a document crosses over different applications during its life. It is also common to share documents with partners or customers in multiple repositories. Moreover, at the end of the document life-cycle, documents have to be gathered and saved in a Records Management system. Therefore, information and documents have to be easily transferable between repositories.
Throughout the document’s life, different technologies are involved, that are not compatible with each other.
Content-centric applications are usually heterogeneous: each vendor uses its own technology; each application has a different security model and different metadata model. Sometimes, even the content itself is in a proprietary format.
In addition, business and regulatory environments provide rules and requirements that shape technological choices so as to improve corporate compliance.

Using a single technology that seamlessly interconnects all content-centric applications and does the daily transfers is an important step towards better compliance and solving day to day users’ problems.
Empowering users with the capacity of deciding when to transfer or archive documents they are responsible for, while improving traceability and corporate governance, is an overall improvement for the whole company. 

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References

 

 

Technology

EntropySoft Content ETL

EntropySoft Content Federation Server

EntropySoft Connectors

 

 

Cloud integration

Objectives

- The right information, at the right moment, in the right place

- Smoothly integrate external repositories with internal ones

- Automate transfers in the extended enterprise

 

Summary
The development of SaaS (Software as a Service) means that more and more companies work with document repositories that are no longer managed on-premise. Using external document repositories is also very common when mergers and acquisitions happen: organizations with different IT architectures need to put their resources in common as fast as possible. Additional repositories can also be created when a company wants to have an external repository to share documents and information with its customers. Using external document repositories increases content fragmentation. Documents can be scattered across various repositories, both inside and outside of a company.

When deciding to use cloud repositories, it is vital to secure at the same time the capacity to synchronize or access documents at any time, in any repository. Therefore, regular and reliable transfer content is compulsory to guarantee a positive cloud experience. 

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References


 

 

Technology

EntropySoft Content ETL

 

 

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